Acuitas Investments, LLC is a Seattle-based boutique asset management firm with seven employees and $1.8B in assets under management. The firm uses a multi-manager investment process and seeks to be an expert in global microcap and small cap investing. Acuitas’ products include an ETF, a mutual fund, private funds and separate accounts managed primarily for institutional clients. Acuitas is a dynamic small firm with a strong culture and positive work environment.

Job Summary:

We are seeking a self-motivated person to join our team in a part-time (20-30 hours per week) capacity. This role requires an independently driven, organized professional capable of managing daily office operations, providing essential administrative support, spearheading special projects and planning events.  You will serve as the operational backbone of our team, shifting between high-level task execution, project management, and daily clerical duties while working primarily on-site in our downtown Seattle office, with occasional remote work. Schedule can be flexible, within reason.

 Key Responsibilities:

• Take ownership of initiatives and projects from inception to completion with autonomy to make an impact and drive results.
• Provide day-to-day office and administrative support to the team.
• Research and recommend vendors, and local resources, or new software solutions to support team scaling and efficiency.
• Build and maintain strong relationships with vendors, IT partners and service providers to keep operations running seamlessly.
• Serve as the go-to person for unexpected challenges, troubleshooting issues resourcefully while collaborating with our team.
• Coordinate calendars, meetings and scheduling.
• Help create and maintain a polished, welcoming office environment that reflects the culture and professionalism of the firm and enhances the guest experience.
• Plan and execute client appreciation events, team retreats and holiday celebrations.
• Proactively identify opportunities to streamline operations that improve productivity and organization.
• Manage office technology, supplies and marketing materials.
• Oversee updates and ongoing maintenance for the two Acuitas websites.
• Greet arriving clients and handle mail and deliveries.
• Oversee expense allocations and travel arrangements including airfare and hotel.
• Prepare and manage physical workspaces, technology access and welcome materials for new team members.

 Qualifications:

• 5+ years’ experience in office management, operations or administrative support, ideally within a professional services environment such as finance or legal.
• A proactive, self-driven professional who thrives independently and excels at managing priorities in a hybrid work setting.
• Excellent written and verbal communication skills with the ability to build strong relationships with team members, clients and external partners.
• Organized, detail oriented and dependable, with a strong work ethic and passion for keeping operations running smoothly.
• Proficient in Microsoft Office and equipped with a reliable home office environment to support remote work.
• Skilled at juggling multiple priorities and transitioning effortlessly between high-level projects and day-to-day administrative responsibilities.
• Trusted to handle sensitive and confidential client and prospect information with professionalism, discretion and integrity.
• Bachelor’s degree preferred.

To Apply:

• Please send a cover letter and a resume to Lisa Thenell at lthenell@acuitasinvestments.com

Acuitas is committed to inclusion and diversity. To us, diversity means employing team members of different races, genders, ages, physical abilities, national origins, religions, sexual orientations, ethnicities, political ideologies, educational and military backgrounds, and more. We welcome, support, and respect all team members, and we value the wide variety of experiences, opinions, and talents that they bring to the company. As we grow, we continue to cultivate an environment in which all team members’ perspectives and contributions are treated with respect, and every individual feels confident that they belong and are empowered to be their best.